Mitchell Wiggins, an established CPA firm in Central Virginia, with offices in Richmond and Petersburg, is seeking a Firm Administrator with qualified HR Generalist experience. The Firm Administrator is responsible for planning, organizing, directing and controlling day-to-day operations. The position encompasses a wide range of activities to include administration, recruitment, personnel and benefits administration, and policy development. The Firm Administrator works closely with the Management Committee on firm-wide initiatives, problem solving and decision-making.

PRIMARY DUTIES & RESPONSIBILITIES

Administration

• Controls office workflow to regulate and maintain a balanced workload for professional and administrative staff.

• Suggests innovative ideas to help the firm run more efficiently.

• Develops strategies to apply consistent policies and procedures between office locations, including standardization of office procedures, systems and forms.

• Maintains CPE records and distributes reports periodically to staff to assist with managing CPE requirements.

• Directs and monitors the accounts receivable collections process. Assists firm management in other financial matters as directed.

• Analyzes space requirements, recommends changes in space utilization and provides support in the negotiation of office leases.

• Oversees procedures for protection, retrieval, transfer, retention and disposal of records.

• Schedules and arranges all firm social events.

Human Resources/Personnel

• Recruits, interviews, and hires candidates for administrative positions.

• Assigns responsibilities and supervises the administrative staff; develops training programs and career paths for administrative staff and reviews performance of administrative staff.

• Directs new employee orientation program.

• Maintains personnel files with current information.

• Monitors personnel evaluation system.

• Coordinates and oversees the administration of all employee benefits programs and recommends revisions to maintain a competitive compensation and benefit package.

• Maintains personnel manual in accordance with applicable employment laws and guidelines. Updates personnel policies. Prepares/coordinates preparation of job descriptions.

• Holds administrative staff meetings to gain feedback and offer suggestions to support staff.